英語郵件的格式及范文
相信大家在寫英文郵件的時(shí)候會在文本格式方面有所苦惱，而好的郵件格式可以說是會面前或一種給人第一印象的最初評判標(biāo)準(zhǔn)，所以了解好郵件的正確或規(guī)范的格式是非常有必要的。以下是學(xué)習(xí)啦小編為大家?guī)碛⒄Z郵件寫作格式及范文，以供大家參閱!
英文郵件寫作格式
一、主題
主題(Subject)框的內(nèi)容應(yīng)簡明地概括信的內(nèi)容，短的可以是一個(gè)單詞，如greetings;長的可以是一個(gè)名詞性短語，也可以是完整句，但長度一般不超過35個(gè)字母。
YES：Supplier training
NO：professional trainees from sister company should abide by rule of local company(太長)
主題框的內(nèi)容切忌含糊不清。
NO：像News about the meeting 這樣的表達(dá)，
YES：應(yīng)改為Tomorrow's meeting canceled。
一般來說，只要將位于句首的單詞和專有名詞的首字母大寫即可。另外一種較為正規(guī)的格式可將除了少于5個(gè)字母的介詞、連接詞或冠詞之外的每一個(gè)單詞的首字母大寫。
YES：New E-mail Address Notification;Detailed calculation
NO：detailed calculation
視信的內(nèi)容是否重要，還可以開頭加上URGENT或者FYI(For Your Information，供參考)，如：URGENT：Submit your report today!
二、稱呼
1、E-mail一般使用非正式的文體，因此正文(Body)前的稱呼(Salutation)通常無須使用諸如Dear Mr. John之類的表達(dá)。在同輩的親朋好友或同事間可以直呼其名，但對長輩或上級最好使用頭銜加上姓。YES：Tommy，或者M(jìn)r. Smith。
2、稱呼和正文之間，段落之間，正文和信尾客套話之間一般空一行，開頭無須空格。如：
Jimmy,
I received your memo and will discuss it with Eric on Wednesday.
Best,
David
3、人家的名字千萬不要錯(cuò),老一輩的看到名字錯(cuò)就干脆攆去垃圾桶. 同樣, 頭銜都不要錯(cuò). 頭銜或?qū)W位,任擇其一吧.以下是一樣的: Howard E. Wyatt, Dr. Howard E. Hyatt
4、多過一個(gè)男人,用Messrs,就是Misters的意思,不過不要跟名字,跟姓就行啦.
YES: Messrs. Smith, Wyatt, and Fury 。女人呢? YES：用Mesdames, Mmes., or Mses. 同樣不要跟名字. 例子: Mses. Farb, Lionel, and Gray 。男女一齊呢? 弄清楚稱呼就行.例如: Dr. and Mrs. Harold Wright ;Mr. Harold Wright and Dr. Margaret Wright ;Mr. and Mrs. Harvey Adams-Quinn 。
5、有人有自己頭銜就要跟緊,例如有人有榮譽(yù)學(xué)位就不喜歡用一般的頭銜,有時(shí)大頭不知道對方頭銜,干脆用Ms.算了. Ms. Sarah Gray
6、職銜短可以一行過,長就下一行吧.例如:
Ken Green, President /Ken Green /Vice President of International Operations
NO：Ken Green /Vice President of Unicom China
YES： Ken Green /Vice President, Unicom China
7、老外的名字有時(shí)有Jr. 或 Sr.,之前的逗點(diǎn)是隨你喜歡的,以下都是正確,不要笑人:
YES：Michael J. Smith, Jr. /Michael J. Smith Sr.
8、用人家的名字總好過人家的頭銜稱呼. 如果沒有名字,或者是很正規(guī)信的信件,可以考慮這些：
Dear Committee Member:
Dear Meeting Planner:
Dear Colleagues: To All Sales Reps:
To Whom It May Concern:
Dear Sir or Madam:
Dear Madam or Sir:
Dear Purchasing Agent:
如果是全公司：
YES： Gentlemen or Ladies: Ladies or Gentlemen:
9、有時(shí)見到人家用冒號就說人家錯(cuò),其實(shí)也未必啊,看:
YES：Dear Mr. Jones: (非常正規(guī)) Dear Joan:
Dear Jim, Jim, (非正規(guī))
三、結(jié)尾部分
A、書信的結(jié)尾致意要留意,弄清大家的關(guān)系才選擇用詞,例子:
1、 Very Formal非常正規(guī)的(例如給政府官員的)
Respectfully yours, Yours respectfully,
2、 Formal正規(guī)的(例如客戶公司之間啦)
Very truly yours, Yours very truly, Yours truly,
3、 Less Formal不太正規(guī)的(例如客戶)
Sincerely yours, Yours sincerely, Sincerely, Cordially yours, Yours cordially, Cordially,
4、Informal非正規(guī)的(例如朋友,同事之類)
Regards, Warm regards, With kindest regards, With my best regards, My best, Give my best to Mary, Fondly, Thanks, See you ne_t week!
有時(shí)在we, I, and you之間選擇是很煩的事-- 如果是公司代表聯(lián)絡(luò)生意之類,可以用: We will reimburse you for these legal e_penses. Sinopec will reimburse you for these legal e_penses. 如果單純說你自己,可以用: I found the brochure very informative. 有時(shí)可以一起用啦...: We are pleased to offer you the position of sales director, and I am looking forward to our Tuesday morning meeting.
那么I和you呢?好煩好煩.一般來說,收信人的利益比較重要,名義上都要這樣想.給人尊重的語氣就一般不會錯(cuò)了. 多用you有時(shí)會有隔閡的感覺.
You will be pleased to learn that you have been selected to serve on our advisory board. Your prompt response will be appreciated. (好像欠你一樣)
I am pleased that our board has selected you as the best qualified candidate to serve on our advisory board. I hope you’ll agree to serve. (這就友善多了)
Your book was well written and comprehensive. (不用你來判斷我呀~~)
I thoroughly enjoyed your book and found an answer to every one of my questions about performance appraisals. (客氣一點(diǎn),人家受落)
總之,語氣和賓詞的運(yùn)用得當(dāng)能決定你的禮貌程度.
B、信尾客套話(Complimentary close)通常也很簡明。常常只須一個(gè)詞，如：'Thanks'，'Best'，'Cheers'，不需要用一般信函中的'Sincerely yours'或'Best regards'。
C、簽名：不要把Mr., Ms., Mrs., Dr.之類一起簽,人家會笑你的... 簽名也看信件的語氣.給朋友或公司客戶,簽Bill也可以,給陌生人就最好用Gates或者Bill Gates啦.
英文郵件寫作常用語
附件是……，請參閱。
Please kindly find the attached ……
Attached please kindly find the ……
Enclosed is the ……, please kindly find it.
Attached you will find……,
我已經(jīng)收到您的郵件。
I have received your email (yesterday/last week/this morning……).
Your email has been received.
非常感謝您的回信。
Thanks very much for your early reply.
Thank you for your email.
我明白您的意思。
I know what you mean.
I understand what you mean.
Got it. (_非常口語化，適合于關(guān)系很熟悉的同事朋友之間。)
我不太明白您的意思。
I do not quite understand what you meant.
I have some problem understanding what you meant.
您能具體解釋一下么?您能在說的清楚一點(diǎn)么?
Could you please put it in a clearer way?
Could you please e_plain it in detail?
Could you please further e_plain it?
What do you mean e_actly by saying……?
如有問題，請隨時(shí)和我聯(lián)系。
Contact me if you have any problem.
If there is any uncertainty, feel free to contact me.
Call me if you have any problem.
如有建議，請指出。
Please let me know if anything needs to be improved.
Your advice/suggestion will be greatly appreciated.
我會進(jìn)一步修改/檢查的。
I will further modify it.
I will further check it.
一旦確認(rèn)，我會立刻/第一時(shí)間通知您的。
Once confirmed, I will let you know immediately.
Once confirmed, I will notice you ASAP. (_ASAP=as soon as possible 盡快)
希望盡快得到您的回復(fù)。
I’m looking forward to your early reply.
Your promote reply will be greatly appreciated.
Your early reply will be highly appreciated.
謝謝。
Thanks a lot.
Thank you very much.
Many thanks. (_用于關(guān)系熟悉的同事朋友間。)
希望您一切都好/萬事如意。
I hope everything goes well with you.
I wish you all the best.
英文郵件寫作范文示例
英文郵件范文1
My family
Hello, I’m ___. I have a very happy family.
My mother is a worker. How old is she? Guess! She’s thirty-five, she like zebras. On Saturdays and Sundays, she likes swimming. She doesn’t work on Saturdays and Sundays.
My grandfather and grandmother likes running on Saturdays and walking on Sundays. They like ducks, but I don’t. I like horses very much. In the evening, we watch TV. Some times I listen to music. But my mother, grandfather and grandmother doesn’t, they like reading.
I love my happy family very much. Do you like my family?
yours ___
英文電子郵件范文2
Dear Adrienne,
Welcome to our Team!
It is a pleasure to welcome you to the staff of KC Electronics. We are e_cited to have you join our team, and we hope that you will enjoy working with our company.
On the first Monday of each month we hold a special staff lunch to welcome any new employees. Please be sure to come ne_t week to meet all of our senior staff and any other new staff members who have joined us this month. Alice Peters will e-mail you with further details.
If you have any questions during your training period, please do not hesitate to contact me. You can reach me at my email address or on my office line at 340-2222.
Warm regards,
Jackie
Jackie Morris, Sales Manager
jmorris@kcelectronics.com
Tel: 340-2222
英文電子郵件范文3
Dear Mr./Ms,
Mr. John Green, our General Manager, will be in Paris from June 2 to 7 and would like to come and see you, say, on June 3 at 2.00 p.m. about the opening of a sample room there.Please let us know if the time is convenient for you. If not, what time you would suggest.
Yours faithfully,
尊敬的先生/小姐
我們的總經(jīng)理約翰格林將于六月2日到7日在巴黎，有關(guān)在那開樣品房的事宜，他會于六月3日下午2：00點(diǎn)拜訪您。
請告知這個(gè)時(shí)間對您是否方便。如不方便，請建議具體時(shí)間。
您誠摯的
英文請假郵件范文4
Dear Mr. / Mrs.,
Because I will have to return to to my university for my dissertation reply and some other things related to my graduation, I want to ask you for a leave on May 20,21 24 to 27.
Sicerely hope you can give me the permission as soon as possible.
Best wishes.
Sincerely Yours,
_iao Wang